Executive Assistant, Finance Procurement Operations

Proactive management of calendar, travel, and expenses for multiple FPO executives Scheduling complex and high-visibility meetings and calls, internally & externally across global time zones Coordinate travel arrangements (domestic and international) and process expense reports in a timely manner The ability to assist with team projects and events as needed Partner closely with the organization's HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization Coordinating large team offsite events & activities Assist in drafting presentations, documents, and other department deliverables Proficient use of Google Suite tools, including Slides, in helping to prep shell presentations for events such as all-hands, town-hall meetings, etc. Proficient use of Google Meet (and other software such as Slido and Zoom, if applicable) to facilitate meetings/town-halls, presentations, screen-sharing, and meeting recording. Prepare newsletters or other org-wide communications and announcements, as requested. Assist with new hire onboarding plans, as requested. 8-10+ years of experience managing multiple executive calendars Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Slides, Google Groups, MS Word/Excel Strong communication skills, writing, and editing skills High attention to detail Responsive and able to work flexibly across multiple time zones Able to stay calm under pressure and work on short deadlines Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks Independent worker, with strong judgment and ability to make decisions quickly Discreet with the ability to maintain confidential information Being tech-savvy is a huge plus