Executive Assistant

Manages calendar of the executive and daily work with some instruction from others. Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices. Engage and collaborate with the immediate team & internal partners. May act as a delegate for the executive when reviewing and approving expense reports Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team Collaborate regularly with peers and internal partners while developing and maintaining strong relationships. Coordinates site visits (virtual and physical) of executives, including partnering with local legal leadership to develop a full itinerary (meeting times, special events, socials, dinners), transportation logistics and required travel documents. Manages expense reports to ensure on-time submission with required detail and accuracy Handle incoming & outgoing courier, inter-office mail and post, as well as supporting on outgoing correspondence. Assist with registration and hosting any visitors coming to the site. Support onboarding of new employees and AWFs. Ensures absolute confidentiality of all sensitive information and communications. Provide general administrative support as required. 3 years of relevant work experience This individual must be capable of efficiently multi-tasking, at times under tight deadlines, and appropriately handling sensitive information. Success in this role also involves the ability to anticipate the needs of their leaders and takes the initiative to solve problems independently, while displaying appropriate judgment. In addition, this individual will be expected to proactively identify opportunities to make the overall legal organization and leadership team operate more efficiently over the long term. Bachelor's Degree. Notary Public experience or ability to become a Notary Public. Proven ability to independently exercise sound judgment, prioritize appropriately, show initiative and problem solve. Must have demonstrated strong interpersonal and communication skills (both written and verbal), to include speaking clearly and persuasively with all levels in the organization. High degree of flexibility and adaptability; including the ability to work outside of regular business hours. Outstanding planning & organizational skills and meticulous attention to detail. Respect for confidentiality and discretion to properly handle sensitive information. Ability to confidently interface with executive-level contacts inside and outside the company. A “can-do” attitude that focuses on getting the job done in a highly collaborative and positive way. Ability to work with a diverse group of colleagues that are located in different time zones. Prior experience working for a publicly traded company preferred. Advanced knowledge of MS Office and related tools, including Outlook, Excel, Word, Forms and PowerPoint with the ability to create high-quality presentations, spreadsheets, surveys, and correspondence required. Excellent time management skills and ability to adhere to deadlines. Ability to work independently, meet deadlines in a fast-paced changing environment, and resolve issues with minimal supervision. Must be results focused and highly energetic to drive the defined team and organizational goals. Exhibits professionalism, a strong attention to detail, and a high degree of integrity.